Hiding an item in a row field or column field removes it from the report, but the item still appears in the dropdown list for the field. Hiding an item in a page field removes it both from the report and from the dropdown list for the field.
Do one or more of the following:
Display the top or bottom items in a field
Display or hide items in a row (category) or column (series) field
For fields that are organized in levels, click to list lower-level items so that you can display or hide them individually. The double-check indicates that some or all of the lower-level items are displayed, single-check indicates that only the checked item is displayed, and cleared indicates that neither the item nor its lower-level items are displayed.
For example, if there were no sales in April, you will see an item for April sales only if you show items with no data.
Display or hide items in a page field
If the Hide items box is missing, your source data always lists all available items in the dropdown list for the page field.
For example, if there were no sales in April, you will see an item for April sales only if you show items with no data.
Redisplay hidden items in a field
Note When you display or hide items in a PivotChart report or its associated PivotTable report, some chart formatting may be lost.
When calculating subtotals and grand totals in PivotTable reports, you can include or exclude the hidden items. On the PivotTable toolbar, click Include Hidden Items in Totals . If this button is unavailable, your source data allows you to include or exclude hidden items in page fields: click PivotTable, click Table Options, and then select or clear the Subtotal hidden page items check box.